Pages 1 10 :$48.10 flat fee 146.83 (3f)(c) (adjusted based on CPI in 2021). Patient Access to Medical Records. The facility or healthcare practitioner may, however, charge for the reasonable cost of all duplication of record material or information that cannot routinely be copied or duplicated on a standard commercial photocopy machine such as X-ray films or pictures. Page 1 of 2. To the extent the request for medical records includes portions of records which are not in paper form, including but not limited to radiology films, models, or fetal monitoring strips, the provider shall be entitled to recover the full reasonable cost of such reproduction. X-rays / Other Media: Actual cost of reproduction, PerSection 12-21-6.1 Alabama Code Reproduction, Search Fee: $25.42 Pages 1+ (electronic records): $0.20 per page Pages 51+: $0.18 per page If the requested records are stored on microfilm: a retrieval or processing fee, which must include the fee for providing the first 10 pages of the copies and which may not exceed $79.39; the actual cost of mailing, shipping, or otherwise delivering the provided copies. Electronic Records: Pages 1 - 25: $1.00 per page Must provide proper documentation. Social Security: No charge for any request made under the provision of the Social Security Act. Any fee that the health care provider may impose for providing such information (or a summary or explanation of such information) in an electronic format shall not be greater than the labor costs in responding to the request. TX Health & Safety Code 241.154, Clinics: Health care providers and health care facilities shall upon demand furnish an injured employee or his attorney a copy of his office chart, records and reports. No provider shall charge more than $0.65 per page, including any research fees, handling fees or related costs, and the cost of first class postage. Texas Texas Health and Safety Code 241.154 (Hospitals) Paper: A basic retrieval or processing fee not to exceed $45.79 for first 10 pages of records; then, $1.54 per page for pages 11-60 $0.76 per page for pages 61-400 $0.41 per page for any remaining pages Plus actual cost of mailing or shipping Microform: Pages 1 25 : $0.50 $2.00 per page for pages 1-10. Wisconsin Court of Appeals' decision has determined that the WI copy fee statute does not allow providers to charge medical record copy fees when requested or received . A fee of up to $1 may be charged for each year of records requested. Source: MN Stat 144.292 (adjusted based on CPI 2023), 10% of the total charge may be added for postage and handling. Search Fee: $5.00 (includes the first page) The Arizona medical board, department of health services, local health departments, and board of osteopathic examiners are not subject to a fee when requesting medical records. Processing fee may not exceed $94.42In addition, the hospital or its agent may charge the actual cost of mailing, shipping, or otherwise delivering the provided copies reasonable fee for:(1) execution of an affidavit or certification of a document, not to exceed the charge authorized by Civil Practice and Remedies Code, 22.004; and(2) written responses to a written set of questions, not to exceed $10.00 for a set. patient's authorized representative) a fee for copying medical records. .317 Copy of patient's medical record to be supplied on patient's written request -- Exception for Department of Corrections. Search Fee : $ 25.00 Pages 6 - 50: $0.85 per page X-rays and other media : Actual cost of reproduction, Pages 1+ : $0.60 per page Pages 101+: $0.50 per page Source MA Gen L Ch 111 70 (adjusted based on CPI in 2021). Radiograph copies, either by film, CD, or digital, shall be reimbursed at $9.50 per image, not to exceed a maximum of $30.00. Search Fee: $30.00 (Includes pages 1-25) Microfilm : $23.04 + $2.29 per page, District Attorney Requests: The fee for copying records in electronic format is 75% of the per-page fee (see below) and may not exceed $80.00, as well as the actual cost of postage and handling. Actual costs may not include a retrieval fee or the costs of new technology, maintenance of the electronic record system, data access or storage infrastructure. Providers may charge a patient no more than the actual cost of reproducing x-rays, plus no more than $10 for the time spent retrieving and copying the x-rays. Max Fee for Electronic: $186.18, $0.90 per page for pages 21-60. (1) (a) Any person required to investigate cases of suspected child abuse, abandonment, or neglect may take or cause to be taken photographs of the areas of trauma visible on a child who is the subject of a report. Pages 26 50 : $0.71 per page to annually determine the maximum allowable fees for copies of patient records. There is no Idaho statute regarding the cost of copying medical records. Code 1158 (2), Pages 1+ : $1.00 per page Pages 101+ : $0.66 per page $0.76/page California Health & Safety Code section 123100 et seq. Microfilm or other media: $2.10 per page, Reasonable Fees. Areasonable fee may be charged. Code r. 876-8.9 (85,86) (2016). Search/Storage Fee: $15.00 (only charged if records are retrieved from an off-site location) The fee for electronic records shall be $0.30 per page, with a maximum charge of $200.00, plus delivery fee (no postage shall be charged). If requested, the health care provider shall provide the requestor, at no extra charge, a certification page setting forth the completeness of the X-rays and other imaging media on file. TCA 68-11-304, Hospital: Search Fee: $5.00 8:43G-15.3, Pages 1 30 : $1.17 per page X-rays and other media : Reasonable fees may be charged, Title XXX Occupations and Professions Chapter 332-I Medical Records Pages 21 - 100: $1.00 per page Second Request : $0.50 per page, Paper Records $0.50 per page for pages 61 and above. When the type of record requested cannot be photocopied (such as radiology films or fetal monitoring strips), practices may charge the cost of reproducing the records. For Hennepin County call Hennepin County Immunization Services at (612) 348-2741 and press 2. 65-4971 (b)] which required the Secretary of Labor to annually adjust the maximum fees that may be charged for non-workers compensation medical records copying, was repealed by the 2011 Kansas Legislature. Medical providers are responsible for providing one free copy of medical records to the first requesting party among the following: employers, carriers, third party adjusting agencies, and rehabilitation nurses. A reasonable fee for providing copies of medical records in electronic format is a charge of no more than: $25 for 500 p . The numbers for the Board of Physicians are 410-764-4777 or toll-free at 800-492-6836. 6152, 6152.1 and 6155 (adjusted based on CPI in 2023; effective January 2023). The Board of Physicians is also available online at www.mbp.state.md.us. Max Fee : $200.00 per admission, Clinic (Attorneys representing patients, Insurance, Subpoenas): Pages 17+ (Paper): $0.45 per page, X-rays and other media: Actual cost of reproduction, $20 plus $1 per page for 21 30 pages Pages 1+ : $1.00 per page Pages 1 40 : $0.53 per page Actual cost of any required postage may also be charged. Pages 11 - 40: $0.85 per page The fees cannot exceed: a search and handling fee of $20; a per-page fee of 40 cents for paper copies; and postage, if mailed, plus any applicable taxes. Microfilm: $25.20 plus $2.70/page, Pages 11+ : $1.67, Texas Health & Safety Code 241.154 Pages 1+: $0.50 per page, Search Fee: $20.00 Microfilm : $2.00 per page, Search Fee : $25.88 Pages 1+: $1.64/page Any fee that the health care provider may impose for providing such information (or a summary or explanation of such information) in an electronic format shall not be greater than the labor costs in responding to the request. X-rays and other media : Reasonable fees may be charged, Charges are based on which is greater: State laws typically permit providers to charge a per-page copy fee, of up to a certain dollar value, or to charge a flat fee of up to a certain amount for the entire medical record. A labor charge not exceeding $15.00 may be added for each request OR a reasonable retrieval fee for stored records of a hospital, a physician's office, or an ambulance provider may be added to the photocopy charges, only if the requested records are stored off-site. Pages 6+ : $0.50 per page (per admission, in addition to above $15 fee) Affidavit/Certification: $20.00, State laws typically permit providers to charge a per-page copy fee, of up to a certain dollar value, or to charge a flat fee of up to a certain amount for the entire medical record. The non-refundable fee of $315 may be paid by credit card (complete credit card authorization . X-rays and other media: Actual cost of reproduction, X-rays: $9.50 per copy, Search Fee : $28.44 Orthotics and Complete medical records must be retained 2 years after the age of majority (i.e., until Florida 5 years from the last 2022 Family-medical.net. Paper Records50 Pages: $0.75/page51+ Pages: $0.50/page, Electronic RecordsCopy Fee: $0.10/pageX-rays/Other Media: Reasonable costs, but not exceed $25.00Max Fee: $25.00Rush Fee: $20.00 (for requests completed and delivered within 48 hours), Paper Records$0.73 per page for the first 30 pages$0.56 per page for all pages following the first 30 pagesClerical fee not to exceed $28.37Max fee for electronic records: $227.00 per admissionPlus actual postage and applicable sales taxX-rays: The cost of materials and supplies used to duplicate the X-ray and the labor and overhead costs associated with the duplicationIf no records are found, a $25.00 maximum clerical fee may be charged.SC Code 44-7-325 (Adjusted based on CPI as of July 31, 2021), Electronic Records$0.73 per page for the first 30 pages$0.56 per page for all pages following the first 30 pagesClerical fee not to exceed $28.37Max fee for electronic records: $170.26 (regardless of number of admissions)Plus actual postage and applicable sales taxX-rays: The cost of materials and supplies used to duplicate the X-ray and the labor and overhead costs associated with the duplicationIf no records are found, a $25.00 maximum clerical fee may be charged.SC Code 44-7-325 (Adjusted based on CPI as of July 31, 2021), Copy Fee: Actual reproduction and mailing expense, Clinic Records5 Pages: $20.00 flat fee6+ Pages: $0.50/pagePostage: Actual mailing expense, Hospital Records5 Pages: $18.00 flat fee6+ Pages: $0.85/page51+ Pages: $0.60/pagePostage: Actual mailing expense. This per page charge includes the cost of each CD Rom, DVD, or other storage media. Pages 21 50 : $0.63 per page Below is the California state statute which controls the amount of money that doctors, hospitals, and other health care providers can charge for copies of medical records provided to the patient or the patient's attorney for use in personal injury or wrongful death civil cases. The charges for providing digital imaging media copies shall not exceed $200.00, plus all postage charges actually incurred. $30 plus $0.50 per page for 31 100 pages WAC 246-08-0400. Providers may not charge fees when providing information from the medical records to another health care provider, a patient, or a patients decision maker when the information is sought in relation to providing or obtaining care. Pages 1 - 25: $1.19 per page Reasonable fees. 4612.2 Standard of Conduct, Search Fee: $1.00 (Per year per request) Storage Fee : $23.88 (Additional fee if records are retrieved from an off-site location), Electronic Records: The exclusive charge for copies of patient records may include sales tax and actual postage, and, except for nonpaper records that are subject to a charge not to exceed $2, may not exceed $1 per page. We've served as a valuable asset to insurance and law firms since 2014 by quickly retrieving medical records at the cost dictated by each state. $0.63/page Pages 1 - 20: $0.97 per page WC - page 369, The first copy of records isFREEto the patient (per dates of service requested). above 50 pages $28.00 plus $.35 per page above 50 the maximum allowable payment for the copying of medical records is applicable to any health care provider, business, or other entity . Charges A. Title XXX Occupations and Professions Chapter 332-I Medical Records, Title 35, Chapter 2, Article 6, Section 35-2-611(b). $0.46 per-page charge for each page in excess of 100 pages. BE IT ENACTED BY THE COUNCIL OF THE DISTRICT OF COLUMBIA, That this act may be cited as the "Personal Medical Record Fee Amendment Act of 2022". Pages 21 - 60: $0.90 per page Must be specified in the request letter. X-rays, MRI, CAT Scan (recorded on paper or film): Search Fee + $2.35per page, Search Fee: $20.00 Pages 1 - 10: $1.42/page *PLEASE NOTE:Fees are subject to change based on new laws passed in each state throughout a calendar year. Hospitals (For Attorneys Representing Patients), Clinics (For Attorneys Representing Patients). $0.35 cents per page for pages 101 and above, $1.74 per page for microfiche or microfilm copies, Actual shipping costs and any applicable taxes. Pages 1 - 5:$15.00 (per admission) Certification Fee: $25.00, Section 11-1-52, Mississippi Code of 1972, Worker's Comp: Pages 1+: $0.30 per page Pages 61 - 400: $.81 per page CITE: New Hampshire Revised Statutes Annoted Index | nhrsa.org, Hospitals (Attorneys representing patients, Insurance, Subpoenas): In addition to the fees above, practices may charge the following: When the records are mailed, practices may charge the actual cost of postage or shipping. Search Fee : $21.16 A reasonable cost may be charged for x-ray photographs and other health care records produced by similar processes. X-rays and other media : Actual cost of reproduction A basic retrieval or processing fee, which must include the fee for providing the first 10 pages of copies and which may not exceed $52.12; $1.76 for the 11th through the 60th page of provided copies. (c) The authority shall maintain a reserve balance in the Emergency Medical Services Personnel Fund of 5 percent. Pages 1 5 : $18.00 flat fee 22 Tex. The cost limits above do not apply to x-rays. The fee may not exceed the sum of: (1) a basic retrieval or processing fee, which must include the fee for providing the first 10 pages of copies and which may not exceed $49.26; and Pages 21 - 50: $0.64/page Pursuant to 42 U.S.C. Without any state guidelines, federal law governs the establishment of copying charges. The health care provider may impose a minimum fee of up to $10.00, inclusive of copying costs. Max Fee for electronic records: $120.32, Search Fee: $15.00 Pages 1 100: $1.00 per page Electronic Records: Pages 1 - 20: $1.25 per page Max Fee (electronic records) : $150, Paper Records: Pages 51+ : $0.25 per page A covered entity may impose "reasonable", cost-based fees for copying medical records. Payment for copies of medical records that are part of a workers . Get the latest news about the health care industry straight to your inbox! 2322B(m), Pages 1+ (paper records) : $0.40 per page Our statistical average turnaround time is 16 days. Codes 99202-99215 in 2021, and other E/M services in 2023. Pages 1 10 : $2.00 per page 44-115-80, Hospital: Upon a patient's written request, a hospital shall provide, without charge to the patient, a copy of the patient's medical record. Pages 26+ : $0.25 per page, Search Fee : $20.06 Pages 1 50 : $0.37 per page S.C. Code Ann. ---These fees are set forth by each state's lawand DO NOTreflect charges for the patientor patient directive requests, which will vary based on new updates to the HITECH ACT, valid as of 4/2016. Colorado Limit on Fees Mandated by State Law Yes Search Fee/ Labor Charge/ Processing $18.53 flat fee (First ten pages or fewer) Copy Fees for First Pages Included in Search Fee Copy Fees for Additional Pages Pages 500+: Flat Fee of $25.00 ($50.00 total), Does your service integrate with any case management systems? $2.55/page (1-10) If no records are found, a $25.00 maximum clerical fee may be charged. Our Fair Pricing model presents a $40 fixed flat fee for handling all aspects of a typical record request. Max Fee: $150.00 per request, Statute Title 22 Part 4 Chapter 401 Section 1711-A. The new maximum fees for copying will be $28.57 plus $0.66 per page for the cost of labor and supplies for copies provided in paper form and $26.75 for additional costs if records are maintained off-site.